After the Duval County Faculty Board came upon the district had overspent finances projections by about $21 million final faculty yr, the district borrowed from reserves to stability its price range and the board referred to as for a “deeper dive” report on that spending and the practices that led to it.
Final week the board acquired half its request in a written report by two district finance officers.
Appearing Chief Monetary Officer Lee Legutko and Government Director of Monetary Providers Ronald Fagan highlighted 17 “points” with the district’s budgeting practices that want to vary. However they didn’t embrace any greenback figures or, in some instances, particulars with their suggestions.
As an example, their report refers back to the buy of nonessential gear, expenditures on nonessential journey and potential misuse of “direct-pay” transactions and contracts however doesn’t put a price estimate on these issues.
A few of that’s anticipated Tuesday when board auditor Michelle Begley is meant to element how the district spent greater than it had budgeted. Begley stated Thursday she was not able to remark till then.
This week’s written report does level out a number of practices that look like towards board coverage or values.
For example, the report stated the varsity district in recent times stored two parallel budgeting techniques — one on-line within the BudPrep pc software and one on a collection of spreadsheets maintained and up to date by former Superintendent Nikolai Vitti and his chief of employees.
The report stated twin budgeting techniques doubles the work for the price range division, introduces extra possibilities for errors or omissions and creates a number of variations of “up to date” budgets. The proposed repair is to make use of solely BudPrep, which captures all modifications and divulges who makes modifications to every line of the price range.
“The method can be clear and any modifications shall be mirrored within the system” the report stated. “Price range improvement and controlling oversight has reverted again to Price range Providers” together with price range managers within the district.
It hasn’t all the time been clear to the finances division who’s answerable for or is the purpose individual for the price range inside all of the district’s numerous departments.
One other drawback was that the district over-relied on “anticipated extra funds,” akin to unused wage cash, to assist it pay for unbudgeted bills.
The district would “sweep” cash from budgeted accounts to pay for…